World Athletics websites contain hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy notices, please review them. We do not accept any responsibility or liability for the privacy practices of such third party websites. Your use of such websites is at your own risk.
2. What type of personal information is collected?
When you use World Athletics' website, such as a sign up to a newsletter, purchase a ticket, sign-up for mass participation or enter a competition, we will ask for personal information for that activity. For ticket or merchandise purchases or sign-up to mass participation events at our World Athletics' competitions these are arrange, organised by or on behalf of the local organisers for the World Athletics competition and they will share personal information with us. In the table below we set out what personal information we process, the activity on our website it covers, the legal basis upon which we process it and retention period for that data.
Type of Personal Information
|Legal Basis upon which it is used
|Name; Email Address
|Contacted World Athletics to make a comment, raise a question or query about its organisation or activities
|For as long as necessary for the purpose of corresponding with you about your comment, question or query – we will then delete your personal information
|Name; Email Address
|Registered to receive the World Athletics Newsletter
|Until such time as you unsubscribe/request to be removed from the Newsletter mailing list
|Name; Email Address; Country
|Registered to receive news, offers, competitions and events from World Athletics and the event organisers of the World Athletics Series event you have requested to be informed about.
|Until such time as you unsubscribe/request to be removed from the mailing list
|Name; Email Address; Gender; Country
|Registered a World Athletics Account and to receive the World Athletics email communications such as information, special offers relating to athletics and athletics events and topics you have said you are interested in. We may monitor information about your visit such as pages viewed, page interaction information and time on page in order to further tailor the website experience to you.
|Until such time as you unsubscribe from communications or close your account
|Name; Email Address; Media Outlet; Press Number
|Registered to receive World Athletics Press Releases
|Until such time as you unsubscribe/request to be removed from the Press Releases mailing list
|Name, Email, Country, Age
|Opted in to receiving any direct marketing (i.e. news, offers, competitions and events from World Athletics, World Athletics' trusted commercial partners and/or event organisers)
|Until such time as you unsubscribe/request to be removed from the mailing list (note you will also need to notify the partners who do contact you)
|Name, Email, Country, Age, Address, World Athletics Series Event attended, payment information,
|Shared by organisers of World Athletics Series Events for business analysis purposes of purchasers and/or recipients of tickets and/or merchandise and/or mass participants and/or fan engagement activities
|Until 1 year after the event attended or purchase as applicable
|Full Name, Email, Mobile Telephone Number, Age, Country,
|Purposes of organising and promoting the competition and World Athletics, checking eligibility receive a prize and announcement and publicity of prize winners, notification to participants of outcome of the competition
|For competition participants, until one month after the winner of the competition is formally announced; for winners until one month after they have received their prize
|Delivery of the Events and Schedules and promotional information into your personal calendar (e.g. Google, Outlook) by the eCal service.
|A minimum of 12 months or until you withdraw your consent.
3. How will the information be used?
To send you the information or create an account that you have registered or signed up for. If you have opted into receiving information about upcoming events, offers and news from us or our Official Partners then you will receive information either from us or our Official Partners. See https://www.worldathletics.org/about-iaaf/partners We also use your personal information for the following non-marketing purposes:
It is easy to unsubscribe from any email messages you no longer want by contacting us (see below).
4. Where will the information be stored?
Information that we collect from you may be transferred and stored outside of Monaco for the purposes of providing the services under the website to you. Our website is hosting on servers located within Europe and where you provide your personal information we have set out below where servers located that host this information. By submitting your personal information, you consent to this transfer, storing or processing.
Please note that the transmission of data via the internet is not completely secure and therefore we cannot guarantee the security of data sent to us electronically. Any transmission of such data is therefore entirely at your own risk. Where we have given you (or you have chosen) a password so that you can access certain parts of the site, you are responsible for keeping this password confidential.
5. Will World Athletics share my information with anyone else?
World Athletics may disclose your personal data where it believes it is compelled to do so by law; in particular for the prevention or detection of crime, the capture or prosecution of offenders; and the assessment or collection of tax or duty.
Other than our service providers who help us run our website (but unless we need your consent also) we will only share your contact information with third parties, subject to the law, to contact you directly where we have your permission.
Our service provider for sending email communications is MailChimp (https://www.mailchimp.com) The Rocket Science Group, LLC, 675 Ponce de Leon Ave NE, Suite 5000, Atlanta, GA 30308 USA. The servers processing the personal data are located in the USA. By agreeing to receive email communications you consent to the processing of your personal details (email address, name and gender if provided)
World Athletics Series Event Organisers
Event Calendar Scheduling
The parties agree that ECAL may engage and appoint the following Sub-processors to provide the Services:
Name of Sub-processor
Sub-processors’s details (company number, address)
Location of Sub-processor
Services to be provided by the Sub-processor
End User Data to be processed by the Sub-processor
Amazon Web Services Inc.
410 Terry Avenue North, Seattle WA 98109-5210 USA
Location: US East 1 (North Virginia)
Email, name, location, preference, activity.
Suite 3A, 106 East Babcock Street, Bozeman, USA
Location: US East 1 (North Virginia)
Data lake and data warehouses
Email, name, location, preference, activity.
Can I find out what personal information World Athletics holds on me?
Yes. You have the right to request a copy of the personal information that World Athletics holds about you. There will be an administration fee associated with this request and we will require two pieces of identification to prove your identity.
If you believe that any information we are holding for you is incorrect or incomplete, please e-mail us as soon as possible to the addresses below.
6. EU Data Protection Rights
If you are from the European Union then it may be that the EU General Data Protection Regulation 2016 applies to how the World Athletics handles your personal information. The World Athletics has several obligations in relation to how it handles your personal data. The World Athletics is committed to the key principles of transparency, consent (where applicable), security and data minimisation. Alongside relying on the World Athletics meeting it obligations, you have several rights that you are entitled to exercise under these regulations. These are:
The right to object
One key right is the right to stop processing (right to object): This allows you to do three things:
The other rights are:
8. Cookies and your Privacy
In order to enable us to provide you with a personalised browsing experience, this website uses 'cookie' information collection technology. "Cookies" are small pieces of information that are issued to your computer when you enter a website. Cookies are stored by your browser on your computer's hard drive, and they can be used for a wide range of purposes, such as identifying your computer's previous visits to a website, and to ascertain the most popular features of a website. Please see our Cookies Policy for more information about the cookies we use.
If you have any further questions or comments concerning the privacy of your information, please contact:
In respect of the registrations to the World Athletics Newsletter or to World Athletics Press Releases, please go to https://www.worldathletics.org/newsletter/unsubscribe to unsubscribe/opt-out of receiving future communications from us.
In respect of the registration for an account to be able to purchase tickets to World Athletics events, you can change your preferences by logging in into your account and go to ‘My Account’. Here you can unsubscribe, opt-out or refuse receiving future communications from us, change your personal details, correct or complete information we hold about you. Alternatively, you can email firstname.lastname@example.org - please also use this email if you wish to close or erase your account or add restrictions to it
You can also write to the Department of Legal & Business Affairs, Data Protection, World Athletics 6/8 Quai Antoine 1er, 9800 Monaco or email: email@example.com should you wish to make a request to access information about you or you wish to correct or complete information we hold about you.
The World Athletics have declared the processing of personal data submitted by you to this Website to the Commission de Contrôl des Information Nominatives, Monaco: https://www.ccin.mc/en/ who you may wish to contact should you have any questions or queries that you would like to raise with them.
World Athletics websites contain hyperlinks to websites owned and operated by third parties. These third party websites have their own privacy notices and we encourage you to review them. We do not accept any responsibility or liability for the privacy practices of such third party websites and your use of such websites is at your own risk.