Terms and conditions

Registration terms  

 

Personal Information
The Organizer will collect personal information during registration for the World Athletics Road Running Championships Copenhagen 26 (WRRC Copenhagen 26). The personal data is stored and processed by the Organizer. 

 

Upon registration, participants are required to provide the following personal information:  

• Name
• Gender
• Club
• Country 
• Company name (if applicable)
• Year of birth
• Nationality
• Mobile number
• Email address 

Name, gender, starting number, club, country, company name, year of birth, and nationality will be visible on participant and result lists. The bib will display participants starting number, first name, and nationality. Starting numbers, participant, and result lists are publicly accessible.  

 

Email and mobile numbers are used to send necessary information about the race to participants. Participants do not have the option to unsubscribe from informational messages as they are essential to ensuring the event can be carried out smoothly.  

 

For more information on how we collect, process, and store personal information, please refer to our privacy policy. 

 

Registration and participation  
Registration for the WRRC Copenhagen 26 is done as specified on the race’s website.  

Participants under 18 years of age must have parental consent to participate. 

Participants with functional variations can participate under the same conditions as other runners and may bring an assistant if needed. However, having an assistant on a bike or a service dog in the running field is not allowed. The accompanying person must also be registered, as for safety reasons, we need to know who is on the course. If a participant wishes to participate with an assistant, please contact our customer service.  

Lottery
To obtain an entry for the WRRC Copenhagen 26 half marathon distance you will need to register for the lottery, as entries are drawn through the lottery. The valid rules and conditions for the lottery draw are described on the website. The organizer cannot be held responsible if the participant has registered him/herself or others incorrectly or has been unaware of the lottery rules and therefore loses the lottery registration or is not drawn.  

If drawn in the lottery, the participant will receive an email granting access to purchase a bib number within 36 hours. If the bib number is not purchased within the time limit, the lottery entry will be deactivated, and the opportunity to purchase the bib number will be lost. 

It is the participant's responsibility to check their inbox and spam folder for lottery emails, and the organizer cannot be held responsible if emails end up in spam and any associated deadlines are missed. 

Confirmation of registration, Registration profile  
Immediately after registration, the participant receives an order confirmation via email. If no confirmation is received or if there are errors in it, customer service should be contacted (for contact information, see below). The participant also receives a personal login for their registration profile, which is available on Njuko. It is the participant’s responsibility to ensure that all information is correct and up-to-date and to update the profile or inform the if any details change. 

Right of withdrawal or refund 
The registration is binding, and there is no right of withdrawal for the purchase of a race entry. The registration fee is also not refundable for any other reason. If the participant no longer wishes to participate in the race, it is possible to transfer the entry to another person according to the description below.  

Registration Fee and Payment  
The registration fee is exempt from VAT according to Danish legislation on VAT exemption for non-profit associations. In addition, an 20 DKK administration fee is charged, including VAT, per participant. Payment can be made using Dankort, VISA/Dankort, VISA, Euro Mastercard, Visa Electron, MobilePay Online and Maestro. 

The payment system is secured against misuse with a TLS solution. TLS is a system that encrypts all information you send to us during payment. This means that neither we nor others (except Swedbank Pay, NETS and Clearhaus) can obtain complete information about your payment card. The TLS system also ensures that data between your browser and our server cannot be altered. The payment module is handled by Swedbank Pay.  

Transfer of race entry  
It is possible to transfer your starting number to another person for a fee, according to the procedure described on the website. It is the person transferring their race entry that pays the fee. Please note that the transfer is not complete before the new participant has received an email confirmation on their race registration. 

A complimentary race entry or an entry purchased with a discount or in any other way at a reduced price, as well as race entries acquired through a corporate agreement, cannot be transferred to another person. This also applies to Sparta Athletics and Running members who have received their entry through their membership. 

Tickets or entries to cultural and sports events may not be offered or resold for a higher amount than originally acquired per Danish legislation unless an agreement with the Organizer exists.   

A race entry may not be commercially resold or used commercially for packaging (i.e., sold together with other goods or services), competitions, resale, or similar, unless expressly authorized by the Organizer. 

Unauthorized use of a race entry may result in the revocation of the entry or disqualification.  

The Organizer is not responsible for misuse or fraud in connection with the transfer of a race entry, even if the entry has been disseminated on the race’s official platforms, such as Facebook or Instagram.

Conditions of participation 

Race entry  
A race entry is personal. For security reasons, the race entry must be registered with the participant’s details so that the Organizer constantly know who is in the race. It is not allowed to transfer one’s race entry to another runner without completing an official transfer of the race entry (Transfer of race entry), where the race entry is updated with the new runner’s details.   

All participants must run with a bib number. The participant must personally pick up the bib number the days before the race. The Organizer will provide detailed information closer to the competition day regarding the time and place for bib number pickup. To obtain the bib number, the participant must present the start confirmation sent via email before the race. Unauthorized use of the bib number will result in disqualification.  

Bib number pickup is at the participant’s own risk, and delays due to, for example, traffic conditions, queues at the pickup location, and similar, are the participant’s responsibility.  

Time limit  
There is a net time limit for the 3 distances at WRRC Copenhagen 26, that starts when the participant crosses the start line.

 

The time limits are: 

• 1 hour for the One mile
• 1.5 hours for the 5km
• 3 hours for the Half Marathon

If we evaluate during the race that you cannot complete the race within the time limit we have the right to take you out of the race.  

If a participant cannot complete the race within the time limit or for any other reason, is it the participants own responsibility to get back to the start/finish area.  

Use of media material & logo 
Images, film recordings, interviews, and similar media materials featuring participants in connection with WRRC Copenhagen 26 may be freely used by the Organizer, World Athletics, sponsors, and partners, including for marketing purposes. Photos and videos used by the Organizer may be published in printed materials as well as online, such as on websites, Facebook, Instagram, and X. All photos and videos are subject to copyright and may not be used in any way for marketing or commercial purposes by third parties without the approval of the Organizer.  

The participants are welcome to take personal photos and videos of the races, but they are not allowed to use any of these photos or recordings (including both the mass races and/or the elite competitions) in any sort of commercial activities unless previously agreed to with the Organizer. 

The participant or any organization they are associated with are not allowed to use our logo for commercial purposes without previous approval by the Organizer.  

Prohibited Acts  
The participant may not act in any way physical or verbal inappropriately that could upset, discriminate or harm other people including other participants, spectators, volunteers, crew or race management. In addition, the participants may not act in any way that can disrupt, interfere or harm the race operation and/or race venues.  

The participants are also not allowed to bring any harmful or dangerous objects to the race or race venues. This includes all objects that could be used to harm other people or the race operation. The Organizes reserves the right to conduct security inspection checks on the participants and their personal belongings if needed to ensure the safety of others and the race. 

The Organizer reserves the right to confiscate objects if deemed harmful as well as removing people from the race or race venues due to inappropriate behavior or harmful objects. This also includes if the participant refuses to cooperate. In such cases, no refund will be made to the participant. 

Members of Sparta Athletics & Running 
Please note that if you are a member of Sparta Athletics & Running and register for the race through your membership, the general Sparta Athletics & Running membership terms applies. 

OBS! As a member, you will only be able to register for one of the available distances at WRRC Copenhagen 26 through your Sparta Athletics & Running membership. Furthermore, the registration will be time-limited and/or there will be a limited number of spots available. 

Liability and Canceled race 

 

Liability and health
By registering, the participant confirms that they understand that participation is at their own risk, and neither the Organizer, World Athletics, partners, nor sponsors can be held responsible for any injuries that the participant incurs during the race. 

 

Participants must be well-trained, healthy, and able to complete the entire course independently. On the back of the bib number, participants can provide specific information regarding their health conditions. 

 

Canceled race  
The Organizer may cancel the race in the event of force majeure, i.e., due to circumstances on the race day or the days leading up to the race that make the execution of the race impossible or unreasonable, such as government orders or prohibitions, storms, accidents, or other circumstances beyond the control of the Organizer.  

 

Furthermore, the Organizer reserve the right to cancel the race if the weather is deemed too dangerous (strong gusts of wind, heavy rain, heatwave, or similar) to conduct the race safely without jeopardizing the health of the runners. 

 

In the event of race cancellation, the participant is not entitled to a refund of the registration fee, or any other costs associated with their registration for the race. However, the Organizer will do their best to take appropriate measures to minimize the financial costs arising from the cancellation of the race. If the race is canceled, any profit from the event may result in a partial refund of the participant fee corresponding to the surplus.  

 

If the Organizer, before the race day, determines that it is not possible to conduct the race due to force majeure or if it is deemed too dangerous, as mentioned above, the Organizer reserves the right to postpone the race. In the event of a race postponement, any surplus from the event will not be refunded to the participants.  

 

Reservation for changes  
The Organizer reserves the right to change practical details related to the execution of the race. This reservation applies both online on the website, in social media, and in printed materials until the race day. All crucial practical information and details about any changes will be communicated on the website and sent via email and/or SMS to the participants. It is the participant’s responsibility to stay updated on any changes. 

 

Acceptance of participation terms  
Upon registration, participants will be asked to accept the above participation terms. By checking the box for acceptance of the terms, the participant acknowledges and accepts these terms in their entirety, including aspects related to participation at one’s own risk and the procedures in case of a canceled race.  

Customer service  
For inquiries, please contact customer service:  

Sparta Atletik & Løb 
Gunnar Nu Hansens Plads 11 
2100 København Ø  

+45 35 26 69 00  
wrrccopenhagen26@sparta.dk