Volunteer registration now open for WCH Tokyo 25

 

Application Period:

Friday, 1 November 10:00 – Monday, 16 December 12:00 2024

 

Please make sure to review the below information before applying:

 

• Important points for applicants

• Frequently Asked Questions (Updated on November 1)

• Leaflet

After reviewing the above, please click below to proceed.

Click the button below to apply↓

 

Application Process:

*In the case that an applicant wishes to change information on their application form, please contact the following email address: info(at)WATokyo25Volentry.com (*please replace (at) with @) with the applicants name, date of birth and telephone number. Ensure to use 'Modification of application details' as the email title.

 

 

Tokyo will host the World Athletics Championships Tokyo 25 (WCH Tokyo 25) between 13-21 September 2025. During this time, the Japanese capital expects to host thousands of athletes, media, staff and spectators from all over the world. Volunteers play a vital role in the delivery of the championships in various areas, including hospitality for athletes, event staff, and spectators service.

 

Recruitment Guidelines

 

■　Number of Volunteers: WCH Tokyo 25 is planning to recruit approximately 3,000 volunteers.

 

■　Application Period: Applications can be submitted from Friday, 1 November 10:00 am to Monday, 16 December 12:00pm 2024.

 

■　Eligibility Requirements: Applicants must be at least 18 years old as of 1 April 2025, hold Japanese citizenship or have valid residency status in Japan during the activity period, and be able to attend training programs.

 

■　How to apply: How to apply: Please register your email using the link above.

 

■　Volunteer Periods: Volunteers are asked to commit to a minimum of seven days (shifts) from 30 August 2025 to 23 September 2025. Consecutive activities should not exceed five days.

 

■　Venues: National Stadium, Road Events venues, warm-up venues, hotels, Haneda/Narita airport etc.

 

■　Volunteer Activities:

Administrative support	Supporting competition management (National Stadium, marathon/racewalking), training venue management etc.
Media support	Assisting media and press area
Guidance and information support	Guiding officials at venues, airports, hotels, etc., providing guidance at information desks, etc.
Hospitality support	Providing guidance to athletes and VIPs, etc.
Medical support	Supporting doping control officers, medical staffs, etc.
Events support	Assisting ceremony operation and other events, etc.

 

■　Volunteer Supplies: All volunteers will be provided with a uniform, including shoes, which must be worn at all times while volunteering during the event. The volunteer program will also offer meals or equivalent meal costs during shifts, as well as insurance for volunteer activities.

*Note: Transportation and accommodation costs during training and activity periods will be at the volunteer's own expense.

　

 

■　Application Timeline

 

■　Inquiries: For questions regarding the recruitment process, please contact: info(at)WATokyo2025volentry.com

Please note that it may take some time to respond, depending on the nature of your inquiry.  We can only respond on weekdays.

For spam protection, the email address has been slightly modified. When sending an email, please replace (at) with @.

 

■　Other: For important notes regarding volunteer recruitment and other details, please refer below.

 

Important points for applicants

 

Leaflet

 

Frequently Asked Questions

 

Q.　 Can I inquire about volunteer opportunities by telephone?

A.　 We accept inquiries by email only. Please put "Volunteer Recruitment for World Athletics Championships" as the email title. Email: info(at)WATokyo25Volentry.com (*Please replace (at) with @).

 

Q.　 Can I apply by post?

A.　 We can only accept applications via the official volunteer website.

 

Q.　 Are volunteer participants decided on a first-come first-served basis?

A.　 Volunteers are not chosen on a first-come first-served basis. In the event of a large number of applicants, recruitment decisions will be based on requests for specific activities, locations and the number of days the candidate is available for.

 

Q.　 When is the application deadline?

A.　 The deadline is Monday, 16 December at 12:00pm JST.

Please apply as early as possible as we expect a high website traffic closer to the deadline.

 

Q.　 Is there anything I need to prepare before starting my application?

A.　 Yes. We require all participants to upload an ID photo so please ensure to prepare one in advance. Both color and black-and-white photos are acceptable, as are photographs taken with a smartphone or digital camera. Please note that the data size must not exceed 10MB and must be either JPEG or PNG format. The photo must be taken within the last six months and have no boarders. Ensure that in the photo you are facing the camera with no shadows or face coverings. Secondary use of official ID photographs such as passports and driver's licenses is not allowed.

 

Q.　 How and when will I be informed if my application is successful?

A.　Successful candidates will receive an email notification to their registered email address around March 2025.

 

Q.　 What type of residence status is required for volunteering?

A.　Candidates with Japanese residency, short-stay visas, and those from visa exempt countries and regions are able to apply for volunteer opportunities. Visa exemptions are available for 71 countries and regions as announced by the Japanese Ministry of Foreign Affairs. Those from countries/regions that are visa exempt should obtain a short-stay visa (for tourism purposes) before entering Japan.

For more information, please refer to the website of the Japanese Ministry of Foreign Affairs: http://www.mofa.go.jp/j_info/visit/visa/index.html

 

Q.　 Can I apply even if I don't speak Japanese?

A.　 Yes, given that you meet all other entry requirements.

 

Q.　 Do I need to be able to speak any specific languages to apply?

A.　 No, but depending on the activities, you might need to speak English, Japanese or another language. Please ensure to submit your language skills when you apply.

 

Q.　 What happens if I cannot participate in the onsite training sessions?

A.　 We recommend attending in-person to the on-site trainings. However, for those who are unable to attend due to unavoidable reasons, we will also offer online training. Further details will be provided at a later date.

 

Q.　 Is participation in the trainings mandatory?

A.　 Yes, you need to participate in all the training sessions (if a candidate is unable to attend on-site training due to unavoidable reasons, we can will take this into consideration). If you are unable to attend online training, you may be considered to have withdrawn from your volunteer duties.

 

Q.　 When will the activities, days and times be decided?

A.　 Information on activities, dates and times will be notified around May 2025.

 

Q.　 Can my volunteer activities be different to what I requested?

A.　 The location and the activities will be decided by Tokyo 25 LOC, and we might not be able to meet your request.

 

Q.　 What should I wear during activities?

A.　 You must wear provided uniform including shoes during the whole activity period.

 

For more frequently asked questions, please see below.

Frequently Asked Questions

 

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